Privacy Policy

This Privacy Policy explains how Cipher Summit ("we", "us", or "our") collects, uses, stores, and protects personal data when you visit or interact with our website.

We are committed to protecting your privacy and handling your personal data transparently and securely, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are (Data Controller)

Cipher Summit is the data controller responsible for your personal data.

Registered office:
12 Cockburn Avenue, Dunblane, Scotland, FK15 0FP
Company number: 875661
Country of incorporation: United Kingdom
Contact email: ruaa@ciphersummit.com

If you have questions about this Privacy Policy or how we handle your data, you can contact us using the details above.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Information You Provide Voluntarily

• Name
• Email address
• Company name
• Job title
• Any information you submit via contact forms, enquiry forms, or email communications

b) Technical and Usage Data

When you use our website, we may automatically collect:

• IP address
• Browser type and version
• Operating system
• Device type
• Pages visited, time spent on pages, and referring URLs

This data does not normally identify you directly but may be considered personal data under UK GDPR.

3. How We Use Your Personal Data

We use personal data for the following purposes:

• To respond to enquiries or requests you submit
• To communicate with you about our business or services (where lawful)
• To operate, maintain, and improve our website
• To monitor and protect the security of our website
• To comply with legal or regulatory obligations

We will not use your personal data for automated decision-making or profiling.

4. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

• Consent – where you have given clear consent (e.g. submitting a contact form)
• Legitimate interests – to operate, secure, and improve our website and business, provided those interests are not overridden by your rights
• Legal obligation – where processing is necessary to comply with the law

5. Cookies and Similar Technologies

Our website uses cookies and similar technologies to distinguish you from other users and improve your experience.

Non-essential cookies will only be used with your consent. For detailed information, please see our Cookie Policy.

6. Data Sharing and Third Parties

We may share personal data with trusted third parties where necessary, including:

• Website hosting and IT service providers
• Analytics providers
• Professional advisers (such as legal or accounting advisers)

All third parties are required to respect the security of your personal data and process it in accordance with the law.

We do not sell your personal data.

7. International Data Transfers

We do not intentionally transfer personal data outside the United Kingdom. If any data is transferred internationally, we will ensure appropriate safeguards are in place in accordance with UK GDPR.

8. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.

However, no website or internet transmission is completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal data only for as long as necessary for the purposes set out in this Privacy Policy, including to satisfy legal, accounting, or reporting requirements.

When personal data is no longer required, it will be securely deleted or anonymised.

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of your personal data
• Object to or restrict processing of your personal data
• Request data portability
• Withdraw consent at any time (where processing is based on consent)

To exercise your rights, please contact us at ruaa@ciphersummit.com

11. Complaints

If you believe we have not handled your personal data in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page and will take effect immediately.

13. Contact Us

If you have any questions about this Privacy Policy or how we process personal data, please contact:

Email: ruaa@ciphersummit.com

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